5 essential digital tools in an HR department

Posted by media on September 3, 2015 at 10:00 AM


Increasingly, HR departments use tools and digital channels in their recruiting processes, such as LinkedIn or Twitter, to communicate and interact with potential candidates. This is certainly an important step towards digitization. However, this will not be complete until a global digital strategy for human resources is created, which will also need to incorporate digital tools in all internal processes.

In this post we have compiled a list of 5 essential digital tools that HR departments should routinely use to facilitate the work to their own staff, to monitor the activity, offer customized training and communicate with all workers of the company.

This post is also available in Spanish.

1. Internal social networks

Internal social networks aim to improve internal communication and collaboration between employees. To facilitate interactions between workers, regardless of the department they belong to, these tools help to promote team spirit and camaraderie, which further strengthens the company culture.

In addition, internal social networks are a space that allow flexible hierarchies and encourages more informal conversations, so they tend to improve relationships between junior and senior employees. Good professional relationships definitely impact positively on employee satisfaction, which decreases staff rotation.

There are many internal social network tools like to Jive, Yammer, Socialcast, Zyncro, Confluence or Beezy, each of them with its particular characteristics, so that each of them is more suitable for one or another type of company.

2. Gamification tools

Companies can improve employee motivation by using tools and techniques based on games. These kind of tools, known as gamification platforms, can be used in any department and in many situations, such as encouraging sales representatives or encouraging employee participation in teambuilding activities. The question is to define what tasks, processes or activities that you would like to encourage. Then all that is necessary is to establish awards, like rankings, badges, coins, to motivate employees to give the best of themselves.

Some of the most popular gamification platforms are Badgeville,Badgeville, Bunchball, Bigdoor or Gamify, each one with its characteristics.

3. E-learning platforms

We live in the era of lifelong learning, which means that each person assumes responsibility for their own training, learning and further knowledge of management tools. To facilitate training for employees within the company, many use learning platforms or LCMS (Learning Content Management Systems) that offer virtual classrooms with many different types of courses for companies.

The fact that companies offer training for their employees, and thus facilitate their professional development, is one of the most valued characteristics by Millenials, the generation that currently makes up the bulk of the workforce. Therefore incorporating e-learning platforms not only improves the skills of current employees, but is a very effective way to attract potential talent.

Some e-learning platforms are Coursera, edXMoodle, ATutor or EFront.

4. Payroll management platforms

Payroll management platforms are one of the basic tools already implemented into almost every HR department. These types of software products typically also offer vacation tracking systems and communication channels that allow the HR department to easily process government documentation.

Many companies develop payroll and overall human resources management solutions. Two of the most well known are Sage, Meta4 and Factorial.

5. Advanced electronic signature solutions

The need to collect employees' signatures is an ongoing activity in any human resources department. For example, many companies require employees to sign their paycheck each month. Thus, HR departments using the electronic signature solution save time, save paper and are able to streamline processes, receiving documents signed in minutes.

Signaturit is the advanced electronic signature tool most suitable to complete this process quickly and easily in a completely digital way: sending documents to sign can be done through email or through Signaturit's dashboard, and the recipient can sign in 3 easy steps.

There are other electronic signature solutions in the market, but Signaturit is the only one specifically offering the
advanced electronic signature, which meets the strict European standards and is therefore also valid in the United States. If you want to try our solution, you can do it for free right now. Click here.

This post is also available in Spanish.

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Topics: Human Resources

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