5 reasons why any company should use advanced electronic signatures

Posted by media on July 31, 2015 at 3:29 PM


According to a study by Accenture1, the use of digital technologies is directly correlated with improvements in productivity, which in turn results in greater competitiveness and economic growth.

However, the use of advanced electronic signature is not as widespread as expected, given that it is one of the solutions that best helps improve business productivity. In this post we will discuss the top 5 reasons why any company should incorporate an advanced electronic signature in all its business processes:

This post is also available in Spanish.

1. You can sign any document

Any document from any department can be signed by an advanced electronic signature solution. Managers just have to accurately define the process and workflow within each department (or business unit) in which they want to integrate the solution in order to determine the best way to do it.

2. Simplifies processes and reduces management time

Usually, to sign any document manually, the signer must print the document, sign it, scan it and send it back to the sender. Through an advanced electronic signature solution, the time spent signing any document is drastically reduced and the overall process is expedited. The only thing the signer has to do is to open the file from the usual email server and sign it using the mouse, the trackpad on the computer, or a pointer or index finger if the signature is performed from a smartphone.

3. Increases employee productivity

Do not underestimate the opportunity cost of employee’s time spent on administrative tasks. If a system of advanced electronic signature is established, the time saved in sending documents to sign (or in signing and return signed documents) can be used by workers to perform other tasks that provide more value and ultimately help to improve the company’s productivity.

4. Save money

The company that implements an advanced electronic signature solution will quickly notice the savings in administrative costs involved: lower consumption of paper and ink, spending less on maintenance and repair of printers, and less spending on archiving material and saving documents in an orderly fashion (which is also reflected in a more efficient use of office space).

A positive side effect derived from reduced paper consumption is that it contributes to help the environment. And a company’s commitment to the environment is key to attracting talent, since this is a determining value for the bulk of the current workforce, Generation Y or Millennials.

5. Eliminates risks associated with traditional signatures

Although people are still very confident with signatures made by hand on paper, the fact is that it entails many more risks than advanced electronic signatures. Through an eSignature solution, signing a document is associated with a series of electronic data that guarantees the signer’s identity; the document’s integrity is also secured, since the document signed is the same as the original and it cannot be changed once signed; and it is impossible to reject the signature (i.e. the signer can not say afterwards that he or she did not sign the document). All this data is constituted in encrypted information that can be disclosed if the company needs to prove the signer’s identity in court.

Clearly, the use of advanced electronic signatures presents many important benefits for companies, as it involves an increase in employee productivity. In this sense, Signaturit is one of the best advanced eSignature solutions in the market. If you want to try our service, you can use the business account for 14 days for free. You don’t need to download any software nor introduce your bank details.

This post is also available in Spanish.

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1. Digital density index: Guiding digital transformation - by Accenture

Topics: Electronic Signature

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