7 benefits of the electronic signature for HR departments

Posted by media on September 28, 2017 at 9:00 AM

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Among the benefits that the electronic signature brings to HR departments, the main common goal when using this tool is to facilitate the relationship between the company and its employees. Especially during the recruitment and onboarding processes.

In this post we would like to highlight the 7 benefits of using an electronic signature solution for HR departments.

This post is also available in Spanish

 

What are the benefits of using eSignatures in HR processes?

An eSignature solution helps HR teams to streamline their internal processes when hiring a new employee. And at the same time, a company that makes this process easier with such a tool stands out among other companies for its use of technology, which is necessary in today’s highly competitive scenario to attract top digital talent.

By using an eSignature solution, like the one Signaturit offers, HR departments benefit from the following advantages:

 

1. It means the company is technological-savvy

The electronic signature makes a good impression on potential new employees, especially in a time when a substantial part of the workforce is made up of Generation Y (also known as Millennials).

This generation was born and raised surrounded by technology, and they particularly appreciate the use of technology for facilitating procedures that they consider annoying or too slow.


2. Shows environmental responsibility

Environmental friendliness is often one of the main factors that determine a candidate's selection of a company.

Therefore, the use of the electronic signature in processing an employment contract, which implies an important reduction in paper consumption, conveys an image of environmental responsibility from the employer.


3. Saves time in document management

The use of eSignatures also helps HR teams and candidates save time.

With Signaturit, the candidate can sign any documents related to the hiring process at anytime and from anywhere, such as NDA agreements, labor contract and other related documents.

And for the HR team, having all documents in digital format properly signed on time, contributes to reduce the time in processing and archiving all the documentation  for each hiring process.  

 In Signaturit, our customers spend only 37 minutes (on average) in the request and receipt   of a signed document. This represents the fastest market time and an exponential   reduction with respect to the 10 days (on average) for the conventional signing process:       printing, signing, scanning and forwarding documents.

This advantage is especially useful for temporary staffing agencies, who often require rapid recruitment systems to hire professionals with very short notice, as requested by their customers.


4. Saves money

Another benefit of using eSignatures in HR departments is the cost reduction in hiring processes. It’s not just a reduction of time, but also on the number of steps that the human resources team has to take to complete the hiring process.

  • The traditional hiring process: sending the contract to the candidate, getting his/her signature and lastly scanning and archiving the document.
  • A hiring process with Signaturit’s eSignature solution: all the steps are reduced to one, which is sending an email to the candidate. In order to sign all the documents, the candidate just need to open the email, click to open the document, and sign it.


 >> Related post: How to sign a document online with Signaturit



5. Allows to sign any kind of document

Once the final candidate has been confirmed, the contract’s signature is often accompanied by other documents, such as a photocopy of an identity card, a bank statement or any other personal document of the new employee.

With Signaturit’s eSignature tool, the company can ask for those other documents at the same time it requests the signature (same email), thus making it easier to collect all documents on time.

 

6. Allows to attach documents in the same sending process

Also, once the final candidate has been confirmed, the contract's signature often is accompanied by other documents, such as a photocopy of an identity card, a bank statement or any other personal document of the new employee. With Signaturit’s advanced authentication system, the company can ask for those other documents at the same time it requests the signature (same email), thus making it easier to collect all documents. 


>> Related post:  The legal validity of contracts signed with advanced electronic signatures


7. Facilitates centralized document management

Finally, the use of an electronic signature platform like ours allows HR departments to centralize contract management: the history of documents signed by new employees is always available in the cloud and can be accessed through Signaturit’s dashboard.

Besides, thanks to our integration via API , this advantage can also be incorporated into any company’s CRM.

 

Conclusion

Given the benefits of using eSignatures for facilitating HR processes, we would like to invite you to try our eSignature solution for free and start enjoying the advantages of a fast, legal and easy to use contract management system.

You can register today for free and try all the features of our eSignature tool, as well as our registered delivery service (certificate email) during 14 days. In case you have any question or if you would like a personalized demo, please get in touch: +34 93 551 14 80 or info@signaturit.com

Finally, the use of an electronic signature platform like ours allows HR departments to centralize contracts management: the history of documents signed and delivered by new employees is always available on the cloud and can be accessed through Signaturit’s dashboard. Thanks to our integration via API, this advantage can also be introduced into any company’s CRM.

Given the advantages of using Signaturit for facilitating the recruitment process, we would like to invite you to try our platform for free and start enjoying the benefits of the digitization of contract management.

This post is also available in Spanish

 

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Topics: Human Resources

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