Summary of the event “The Electronic Signature for Human Resources Departments”

Posted by media on January 24, 2017 at 9:00 AM

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The past Thursday on January 19th, we held an event in Barcelona called “The electronic signature, a great evolution in labor relations”. Organized together with the consulting company Gros Monserrat, the meeting brought together directors and managers from several companies in different sectors. Among them, we had HR managers from Desigual (retail), Gestamp (automotive engineering), Schneider Electric (energy management), Grupo HAM (transport) and DAS España (insurance).

In this post we want to summarize the event and share with you the presentations from the three speakers that participated: Juan Zamora, Co-Founder and CEO of Signaturit, who presented our electronic signature solution and showed how the tools works; Juan Luis Contreras, lawyer at Gros Monserrat Abogados, who spoke of the legal validity of the electronic signature; and Daniel Ruiz, Head of HR in the company BQ, who explained the benefits that his department obtained from using this technological solution.

This post is also available in Spanish.


A technological solution that makes the benefits of digitization clearly tangible

This meeting was organized with the aim of presenting the electronic signature as an essential tool in any human resources department that aspires to improve its efficiency by digitizing its hiring and talent management procedures.

Improving efficiency is one of the main aspects of a digital transformation process.; This change must be considered as one of the top priorities of any HR departments, whose role is considered key in the digitization of the entire company.

When implemented as a tool for daily use, the electronic signature contributes significantly to improve the department’s efficiency, as it represents an obvious savings of time and consumable materials (all those associated with printing documents). And the fact of making an improvement so tangible, shows the benefits that HR departments can obtain by using digital solutions.

 

Three presentations at the event: what are electronic signatures and how do they work, legal validity and the success case of the company BQ

1. What are electronic signatures and how do they work? Technical aspects of Signaturit.

The first presentation was held by Juan Zamora, Co-Founder and CEO of Signaturit, who explained what the electronic signature is and the different types of electronic signatures that exist, according to the first European Law in this respect, the Directive 1999/93/CE, and according to the new law in effect since July 1, 2016, the Regulation (EU) Nº 910/2014, also known as the eIDAS, which we have often discussed on this blog.



In his presentation, the CEO of Signaturit also reviewed the different uses of the electronic signature for a human resources department, including both the recruiting and onboarding processes, as well as during and at the end of the working life of an employee. Of course, it also solves internal processes of the department itself.

To finalize his presentation, in addition to talking about several of the most relevant technical aspects of Signaturit, Juan gave a live demonstration of how the tool works and reviewed the main sections in the dashboard.

You can download the presentation on Signaturit’s electronic signature by clicking on this link (in Spanish).



2. The legal validity of the electronic signature. Regulatory compliance in labor relations.

The second presentation of the event was given by Juan Luis Contreras, lawyer at Gros Monserrat Abogados. In his talk, Juan Luis expanded on the regulatory complex that frames the electronic signature, talking not only about the eIDAS regulation, but also about the Spanish law concerning the electronic signature.

The interesting part of this legal presentation was that the Spanish Law -  Law 59/2003 - which was partially repealed after the eIDAS went into effect, and in no case contradicts the European law, establishes the same definition of the advanced electronic signature as the latter.


Advanced Electronic Signature

eIDAS Regulation 
Article 26

“It is uniquely linked to the signatory;

it is capable of identifying the signatory;

it is created using electronic signatures creation data that the signatory can, with a high level of confidence, use under his sole control; and

it is linked to the data signed therewith in such a way that any subsequent change in the data is detectable.”

Spanish Law Ley 59/2003 
Article 3.2

“The advanced electronic signature is the electronic signature that allows to identify the signer

and detect any further changes to the signed data,  

That is linked to the signer in a unique way and to the data that it refers to

And has been created by means that the signer can use, with a high level of confidence, under his/her exclusive control.”


The lawyer from Gros Monserrat also spoke about time stamps, the legal effects of electronic signatures, and of the jurisprudence already in place in Spain regarding the acceptance of all types of documents and electronic media - digital payroll, Whatsapp messages, voice recordings or electronic mails - as valid proof and acceptable evidence in front of a court of law.

You can download the legal presentation by clicking on this link (in Spanish).


3. A success case in improving the company - employee relationships, the case of BQ.

In the last presentation of the event, Daniel Ruiz, Head of Human Resources at BQ, spoke of the effects of the digital transformation on everyone’s life, and how our relationship with the environment has been transformed for the better thanks to technology.  To prove his point, Daniel showed the video called Life Simplified with Connected Devices, which offers a vision of how our life will be simplified in the near future thanks to the proliferation of intelligent interconnected things (aka the Internet of Things).

Speaking from his experience at implementing the electronic signature in his department, the Head of Human Resources at BQ commented that, on the one hand, a leader is needed to drive the implementation of such a tool. This person should be capable of communicating well, of listening to employee feedback and deciding which is the best fit for the tool in the organization, given the existing processes and IT systems.


"A leader is needed to drive the implementation of the electronic signature. This person should decide which is the best fit for the tool in the organization, given the existing processes and IT systems."

- Daniel Ruiz, HR Manager at BQ

On the other hand, Daniel also commented that the process of implementing the electronic signature can be met with some initial reluctance, which also must be overcome. Among other things, he mentioned the importance of convincing the legal department regarding this tool, and that it is also necessary to overcome the distrust some employees show towards these types of technologies -- especially in those companies where the average age of those who are going to use the tool on a daily basis exceeds 30 years old.

You can download Daniel Ruiz's presentation by clicking on this link (in Spanish).

We hope this summary will be useful to begin the process of implementing the electronic signature in your human resources department. If you have any questions about this, feel free to contact us by sending an email to info@signaturit.com or by calling us directly at +34 93 551 14 80

This post is also available in Spanish.

 

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Topics: Human Resources, Events