The 10 best tips to easily organize your digital documents

Posted by media on December 27, 2016 at 9:00 AM

Properly storing files has been an obsession and priority ever since the dawn of computing. Although great advances have been made in hypertextual searches, maintaining organized files continues to be fundamental to easily manage large amounts of documents.

Currently, most of us store our files locally, in the cloud and in servers connected to a single network (called NAS, from network-attached storage). So, saving and organizing our documents is perhaps more important, and at the same time, more complicated than before.

This claim is based on the evidence that misplacing a file can force us to re-do hours or even days of work. In fact, there is literature that supports this statement from a quantitative viewpoint: according to the widely cited whitepaper - The High Cost of Not Finding Information - by IDC, a global provider of market intelligence for the IT sector - a company with 1,000 workers loses almost 45,500 euros per month and 2.4 million per year just for not being able to find and retrieve already existing information.  

In this post we will list the 10 best recommendations so that the documents in your company are organized impeccably.

This post is also available in Spanish.

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Topics: Productivity

Which digital tools best contribute to improving the efficiency of a finance department?

Posted by media on September 8, 2016 at 9:00 AM

In one of our posts last week, we examined the new strategic role of the Chief Financial Officer (CFO), as well as the need for this role to become more actively involved in all the decision-making related to digital transformation.

The CFO’s job implies a fair number of challenges, among which is leading the digitization of his/her own department. Given that we live in a digital world, it’s imperative for a CFO to be up-to-date on any new trends, solutions or tools to best automate a company’s administrative tasks.

At the end of the day, more automation equals greater efficiency and more free hours that the financial team can devote to tasks that have a direct impact on a company’s key performance indicators (KPIs). In this post, we review three tools that every finance department should use to instantly and easily achieve a much more fluid working process.

This post is also available in Spanish.

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Topics: Productivity

10 unbeatable tips for boosting your productivity this summer

Posted by media on August 9, 2016 at 9:00 AM

Working in summer is perhaps more challenging than during the rest of the year: temperatures soar and offices are abandoned by employees for their holidays. The temptation to turn everything down a notch abounds, making maintaining productivity levels during July and August particularly difficult.

There are however a series of very effective ways to overcome summer apathy and maximize the relaxed office environment, not only to increase your productivity but also to review routines, habits and work processes as well as to make improvements on time for September. Moreover, this moment is perfect to catch up and read all those posts, articles and books collected during the year but which have remained untouched due to a lack of free time.

Read on for 10 unbeatable tips to increase your productivity during the “silly” season.

This post is also available in Spanish.

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Topics: Productivity

Password managers: how do they work and which ones should you be installing this summer?

Posted by media on August 2, 2016 at 9:00 AM

According to a Gizmodo survey, the most popular password combinations continue to be '123456' or the actual word 'password' - risky choices that largely explain the 500 million digital identities that were stolen in 2015 according to data from Symantec.

Using simple passwords satisfies a need to easily access the multitude of applications and digital services we use daily that require password authentication. The alternative actually is  to make a series of different, more complex passwords that are difficult, if not impossible to remember.

Given these two extremes, the ideal solution is to use a password manager. In this post we explain what is a password manager and how it can be used to secure your accounts before you set off on a summer holiday, allowing you to seamlessly access all your accounts upon your return and, above all, to never see your digital identity hacked.

This post is also available in Spanish.

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Topics: Productivity

The 10 greatest habits of highly productive people

Posted by media on January 19, 2016 at 9:00 AM

In today’s world, the classic obsession with being physically present in the office is becoming obsolete, with attention turning increasingly toward issues of work productivity.

More than ever before, human resources departments are accepting new and more flexible working conditions. That said, several habits must be acquired to work in a disciplined manner and to be more productive, both at a day job as well as for any projects, work or otherwise.

Below are 10 habits that simply require a few minutes of your time and a willingness to read them!

This post is also available in Spanish.

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Topics: Productivity